HomeBlogContent marketingTourismHow to use staff travel to power your content marketing

How to use staff travel to power your content marketing

Turn user-generated video into compelling content that drives customer engagement

Staff travel is a great training tool for and essential for expanding product knowledge. 

For the travel trade, this is particularly true. New product needs to be experienced first hand. 

But it can be challenging for staff to capture their experiences when they are back at the office. Traditional reporting and photos only go so far. Travel consultants may find producing and editing travel videos challenging and expensive. That is why we’ll teach you how to use staff travel to power your content marketing


Where to start

image 3

Familiarisation trips provide essential training for travel consultants. They are also a great way to get fresh, authentic and affordable marketing content for your agency.

Providing access to fam trips for consultants is a great reward. Most travel agency managers see famils as a very important part of training. 

However, just because they’re necessary doesn’t change the fact that it’s hard having your staff away from the office. So how can you get the best return on investment for the time that your consultants are away?

The first hurdle is ensuring agents report back to their colleagues upon return in order to update the team.

image 4
Fam trips are essential for expanding and updating travel agents’ product knowledge. But knowledge-transfer upon return is problematic

Staff travel can have an impact on the business and the team left behind


Just because staff travel is necessary doesn’t change the fact that it’s hard having your staff away from the office. So how can you get the best return on investment for the time that your consultants are away?

“We have staff covering consultants who are away, but I see it as a bonus as our agents are learning and come back with better product knowledge” 

Penny Spencer, Managing Director, Spencer Travel Group

According to a recent poll conducted by Vloggi*, the majority of travel agents go on at least one fam trip per year. For busier agencies, this number can be far higher. 

That travel consultant’s average salary of $1150 per week is lost to the agency when they’re away from the office. To download this report as a printable PDF, click here

Agents try to service active clients’ bookings while away, but have to pass on new bookings to colleagues. This is a potential loss of $500-600 in bookings for a mid-tier travel agency turning over around $300,000 – $380,000 per year.

Your staff can record their experiences and share them with the team to help improve everyone’s product knowledge. It also gives your marketing team fresh ideas about new products that they can push to your audience, subsequently converting this investment in time into bookings.


Case Study: Destination International Holidays


Owner and founder Russ Masterton say: “Our agency often covers the full expense of family trips. We don’t wait for suppliers to offer reduced rates or free trips. This is because I can select the most appropriate dates, destinations or tours and there are also fewer trips for independent agencies.

“In a small agency it can be a challenge scheduling when people are away, but by running our own ‘famils’ we can set the dates. Since everyone in the team enjoys the same deal, there is less of a problem with covering for each other.

“Including famils for our staff is an investment in the business, because ultimately we see the value in our repeat business and having knowledgable and happy staff.”


Marketing managers require more authentic language in reports

The kind of fam trip reports that travel trade marketers require is different to the reports most agents routinely write. “Post-trip reports are slow to come in, if at all”, says Penny Henderson, sales and marketing manager at New Zealand tour operator Packyabags. “And when they do come in they are more of an overview rather than a specific response,” she says.

If done well, the impact of a good family on the agency will last around 1 to 2 years. Once the verbal recount of the trip and its highlights are done, it is often the marketing manager who assembles a trip report from web research on the products. 

“This is time-consuming but necessary,” says Henderson. However, many in-house marketers have started using agents’ social media feeds to get a more authentic sense of the trip. “I had an agent use Facebook during a family that was incredibly effective with other agents from her group and also resulted in a flurry of enquiries and bookings from agents who had not used us before” she added.


Creating and sourcing unique marketing content can be a challenge.


Post-trip staff slide shows used to be part of the rituals of travel agency life. But the fast pace of working life means that today’s agents no longer regularly do team briefings. 

This is compounded by the need many agency owners feel to update their social media channels regularly with fresh content. So how can you use the knowledge and updates your team gets in your marketing and feed the social media beast? 

The biggest drivers behind these increasing content demands are growing consumer segmentation, a great need for personalisation. This leads to greater demand for fresh content across an increased number of traveller touchpoints.

The good news for travel agencies is that travellers are more likely to trust the recommendations of “micro-influencers” such as trusted travel professionals. This means you can use your family trip reports as part of your content marketing.


Customers are increasingly looking for social proof for inspiration.


The impact social media has had on the travel industry is transformational. Many travellers in all age groups look to user-generated content (UGC) for guidance and ideas. Photos and videos posted by friends, family or peers on social media are the top sources of inspiration. 

But the advice of trusted travel professionals is almost as valued, especially to high-net-worth individuals whose expectations are higher. Consumers want to talk to people who have real experience of the accommodation and transport they will be using. Education trips provide agencies with an arsenal of material that could be used for marketing.

This has led many tour operators and travel agencies to invest time and money in curating content for social media, newsletters and blog posts. Done well, this kind of content marketing can yield great results in lead generation.

“We haven’t done a lot of content marketing and it’s only recently that we have put some focus on increasing our online exposure and have outsourced a specialist to assist with web content, lead generation and social media.” 

Russ Masterton, Founder, Destination International Holidays

The importance of authenticity in user-generated product reviews

According to research by Stackla, 86% of people say they’ve become interested in a specific location based on visual social proof. Noticeably, the type of social content matters; consumer-created photos are 1.8 x more likely to interest people in travel than images from a celebrity or social influencer.

Of the travel content produced on social media, destinations lead, with 89% of respondents saying they would post an image online. But next is hotels and transport, with airlines the top subcategory. The power of UGC is a real person, having a real experience, with a real smile — we can relate to this more than a staged photo or video created by a brand.

Of the six types of social proof, referrals from existing customers of a product come first, followed closely by the advice of experts and referrals from friends. 


In fact, guest-generated content like TripAdvisor reviews is trusted seven times more than paid content  Plus the reward is non-monetary, unlike paid influencers, 87% of TripAdvisor reviewers “just want to share good experiences” 

But there is a new kid on the block in the form of video blogging. Today YouTube videos are now more trusted than TripAdvisor reviews, due to the authenticity of the people creating the content. Large travel brands already partner with vloggers, but smaller companies can do so now too. 

image 6

“I stalked my friend’s Facebook feed when she was on a family holiday in Fiji. She posted videos of the staff singing her happy birthday, photos of the view from the spa and of her son playing with the Mei Mei [nanny]. I ended up booking the exact same deal because I could see that it had everything I was looking for, for my 40th birthday trip.

Renee Mahoney, Melbourne

How to use staff trips to source visuals for your next marketing campaign


Sourcing marketing content can be expensive and resource-intensive. Businesses are predominantly getting their content from a range of sources — both internal and external. The majority of businesses always or very regularly use internal design and creative teams to create visual content for their brand, as well as marketing agencies, in-house photography, user-generated content, and stock photography. The annual cost for your marketing content can be very high. 

In-house user-generated content from fam trips can reduce your annual marketing cost dramatically and provide a great return on investment


For the travel trade, fam trips can provide a great source of free and authentic new content for your marketing needs. Recent research has shown that when given the choice between two visuals— user-generated or brand-generated— – the majority of people said the user-generated images were the most authentic, and more likely to make them trust the brand that posted it, and the most likely to be the image they would click on if both were featured in an ad or social post. Most marketers believe authenticity is the most important component of effective content.

Though it probably won’t come as a big surprise, ad-weary audiences are increasingly looking for authenticity.  Using your in-house team to provide visuals -  video and photography from their fam trips will reduce your annual marketing costs dramatically and provide better results.

The kind of visual content travel staff should be collecting while on trips includes: 

  • Hotel reviews for each room category
  • Destination reports for visited places
  • Product updates on preferred suppliers
  • Attractions, sightseeing and experiences
image 7

Maximise your post-trip reports by re-using them as marketing collateral


Your travel consultant is back at the office and it’s reporting time. Many travel agencies use written reporting and team briefings to capture their consultants’ feedback from the trip.

However, in many cases, reports are stored on the agency intranet for tax audit purposes and the team briefings are limited. The fresh knowledge from the trips is not shared with the team member and the reports are not read. 

“We get a lot of hits on our consultant reports when we feature in our newsletters” 

Karsten Horne, CEO, Reho Travel

Taking photos with a mobile phone is easy and a great way to capture experiences during the trip. If a picture is worth a thousand words, then videos would be worth a million. However, producing and editing travel videos can be challenging and expensive. Many consultants would put it in the ‘too hard’ basket. But if the same agents are already posting trip highlights to social media, you can re-use them.

A 7-point guide to the perfect post-famil consultant report

Creating post-trip famil reports need not be a chore if you automate the process. You’re aiming at a 500-1200 word summary of the trip with dates, details and photos. 

  1. Provide a clear brief for the fam trip reporting process.
  2. Set up a template that it is easy to use on-the-go. Create a form that staff can fill out using their mobile or laptop.  
  3. Give guidance to your consultants about what type of things they should look out for, like hotel reports, destination briefings or things to do checklists.
  4. Ask staff to make observations tailored to their own client base. The writing should sound like advice.
  5. Prompt staff to remember to take visuals as they travel. A picture is worth 1000 words and a video a million!
  6. Give staff a deadline when you expect to receive the report. The sooner, the better as the trip will still be fresh in their mind, but the latest, within two weeks. Ideally you would like to get the updates real-time or at least as soon as they arrive to the office.
  7. Most importantly, make it clear that you would like to use their content in marketing activities. Your consultants will feel more motivated to provide their insights if they know their reports are being read by their clients.
image 8


Visual content draws the crowds


The importance of visual content and especially the use of video in online marketing and social media has exploded in recent years. A Facebook executive has predicted that the social media platform will be all video by 2021*.

YouTube is now the world’s second largest search engine and second most visited site after Google. It is also the 2nd most popular social media platform with 1.9bn users.

But many of the kind of travel-related searches on either Google Video or YouTube go unanswered as travel videos tend to be generic, whereas searches are specific. Travel companies now need to incorporate video in their social marketing strategies to reach those searching YouTube.

  • Images are the single biggest content type on social media for travel channels (Ofcom, 2017) 
  • 100 million hours of video content are watched on Facebook daily (Facebook, 2016) 
  • 20% of people will read the text on a page, but 80% of people will watch a video (MyMSN, 2017) 
  • After watching a video, 64% of users are more likely to book a tour or attraction online (Forbes, 2017) 
  • Studies show that people have the ability to recall 65% of the visual content that they see almost three days later (Hubspot 2019)


Which social media tools to incorporate into your trip reporting?


There are various tools that can be used in capturing visuals in fam trip reporting. Some easy to use and some require more effort. Here’s a round-up of some of our favourites.



Instagram can be a fun way for agents to share pictures while they travel. It’s also easy because everyone already has it. But photos and videos you share to your Instagram story disappear from your feed, profile and direct message tab after 24 hours, unless you add it as a Story Highlight.


Memories in Photos on iPhones

Memories is a neat new feature for compiling photos and videos into short movies or slideshows. The photos included in these short movies are added based on the time and place they were taken. Users can set a mood for the accompanying music and speed up or slow down the transitions.

Creating albums based on different trips is an easy way to organise and find photos. However, photos and videos take up a lot of memory. A good idea would be to transfer them to your laptop to free up your phone’s memory.


Options for Android

If you want to make videos compilations of your trips with your Android smartphone or tablet, there are several Android apps for capturing, video making, video editing and enhancing your final movie right from your mobile devices such as Kinemaster (free) and Wevideo (free) Check out Google Play Store for details.

image 10

Desktop video editing platforms for marketing professionals

When your staff have shot their videos on their phones, editing them together can be simple with a few browser-based video editors. Here’s a sample of the best.


GoPro Fusion Studioimage 11

Provides a simple way to transfer footage from a GoPro convert it to a longer video and add effects. It plugs into professional editing software like Adobe Première.


Promoimage 12

Promo provides a platform to create marketing videos with footage, music, and editor included. Use preset templates to create video adverts.  



Vloggi is a collaborative video platform for communities. It allows teams to co-create video, reducing cost and time. Vloggi’s suite of tools makes it easy for travel companies to source, brand and use video content created on staff trips.

Its technology automatically edits and brands, so you don’t have to. The Vloggi app is an easy-to-use video capturing tool for travel consultants from their fam trips.

The platform also has a built-in PDF report generator for printing out trip reports together with text and photos


When what and how to post videos to social media


How often you should post depends on what platforms your audience is on, their schedules, and the kind of content you’re posting. A great tool is an editorial calendar. 

Creating an editorial calendar will help save you time and manage your presence. You can keep track of what you need to post and what’s already posted. It is important to choose a routine, be consistent and always offer value. Make sure you schedule posts to coincide with the content that will be generated from fam trips. 

Here are some guidelines of the length of the video to be used in social media and some tips on posting. Why does video matter? 

When it comes to social — video is king. 90% of consumers say video helps them make buying decisions in 2018. Viewers who watch the first three seconds of a video are most likely to finish it. Videos with informative captions work best. 

Make sure your videos are visually stunning so they can easily grab the attention of viewers. You can use apps like Hyperlapse or Snapchat to create fun and engaging video formats. Be sure to use plenty of relevant hashtags to facilitate the easier discovery of your videos.

image 14

How to publish videos to your existing customer channels


Once you have created a few videos, make sure you publish them across your existing channels to reach customers. 

Trip reports should form a series of consistently branded videos with a call-to-action back to your agency. Then include in newsletters and blog posts. 

Every time you publish a blog post, it’s a new opportunity for someone to find your business’s website and learn about your products. By investing in the creation of engaging content that helps answer questions for your target customer, you’re establishing trust.

The same is true of video blogging. When you are clear who the kind of niche your agency’s clients fall into, you can start creating video content tailored towards them.

For example, if your agency specialises in religious travel, you could create a video series based on the specific needs of that market Or if your agency books a lot of business travel, then your video series needs to be tailored towards that audience. Just as your blog should be content that resonates with your persona, so too should your video blog.

The ideal fam trip content can become a captivating and authentic personalised travel story and the content can be reused many times across many social media channels. 

Your agents will get a thrill out of seeing their video content used in your marketing, but many agencies also incentivise or reward star vloggers among their staff. 


Re-use video content in written materials

Remember that you can use printouts from your social media videos as itineraries for clients to read.  

Try automating the trip report documenting, tools like Vloggi will save your team time in compiling reports. 

image 16

Vloggi is a tool designed for travel agents.

The simple-to-use app allows novices to record short video clips and add a caption as they travel. The marketing team back home can use the clips from the moment they are uploaded on social media, or wait until the agent returns to quickly build buzz reels of the best bits for use communicating to clients. 

To find out more about video blogging for travel agencies, head to vloggi.com/ or contact Vloggi sales for a demonstration at [email protected]

Leave a Reply

Your email address will not be published. Required fields are marked *