Human-Created Video and Responsible AI Use Policy

Vloggi Human-Origin Video and Responsible AI Use Policy

Last updated: 1 June 2026

1. Purpose

This policy explains how Vloggi Pty Ltd uses artificial intelligence (AI) in connection with its platform, its internal operations and its work with clients.

Our guiding principle is simple: AI may assist the workflow. It must not replace the human origin of the submitted video.

2. Human-created video

Video collected through the Vloggi platform is intended to be created and submitted by human contributors.

As part of the submission process, Vloggi may capture and preserve information including:

• contributor identity and contact details;
• the date and time of submission;
• project-specific responses and metadata;
• contributor consent records;
• warranties that the contributor has the right to submit the content;
• rights assignments or licences, where required by the project;
• the original submitted video file;
• processing records and audit logs; and
• other provenance information configured for the relevant project.

These records form part of the chain of custody for each submitted video.

Where videos are collected for compliance, inspection, reporting or evidentiary purposes, Vloggi may retain the original submitted file separately from any processed, compressed, watermarked or analysed versions.

3. No AI-generated video presented as authentic submissions

Vloggi does not use generative AI to create videos presented as contributor-submitted content.

Clearly labelled illustrative videos used to protect client privacy are covered separately in clause 9.2.

Vloggi does not knowingly use AI to fabricate, simulate or replace:

• contributor-recorded footage;
• human performances;
• spoken testimonials;
• real-world inspections;
• site records;
• evidence of physical conditions;
• contributor identities; or
• events represented as having occurred in the real world.

Vloggi does not use generative AI to materially alter a submitted video in a way that changes its meaning, misrepresents its origin or creates a false impression of what occurred.

4. Permitted AI-assisted processing

Vloggi may use AI-assisted tools after a video has been submitted, provided that the original file and its provenance record are preserved where appropriate.

Permitted uses may include:

• transcription and subtitle generation;
• translation;
• object, scene and activity recognition;
• optical character recognition;
• metadata extraction;
• content classification and tagging;
• sentiment or thematic analysis;
• red-flag detection;
• duplicate detection;
• moderation assistance;
• search and retrieval;
• video quality assessment;
• technical enhancement, such as noise reduction or audio clean-up;
• fraud detection;
• detection of synthetic, manipulated or AI-generated media; and
• generation of summaries, reports or structured data derived from submitted footage.

These tools may help users understand or manage video content. They do not replace the original video record.

5. Detection of manipulated or synthetic media

Vloggi reserves the right to use automated tools, manual review and third-party services to identify content that may be manipulated, misleading, synthetic or generated using AI.

Where content is flagged, Vloggi may:

• hold the video for further review;
• request additional information from the contributor;
• preserve the original file and associated metadata;
• restrict processing, publication or download;
• notify the relevant client;
• reject or remove the submission; or
• retain relevant records where necessary for security, compliance or evidentiary purposes.

Automated detection tools are imperfect. A flag does not necessarily establish that a video is fraudulent, and the absence of a flag does not guarantee authenticity.

6. Chain of custody and evidentiary integrity

For projects requiring enhanced assurance, Vloggi may preserve:

• the original uploaded file;
• the processed versions generated by the platform;
• timestamps and contributor records;
• consent and rights-assignment records;
• metadata associated with the submission;
• processing history;
• audit logs; and
• any review, verification or exception records.

These controls are intended to support provenance, accountability and traceability. They do not amount to a guarantee that any individual video will be accepted as evidence by a court, regulator or other decision-maker.

7. De minimis and internal use of AI

Vloggi may use AI-assisted tools for business, technical and creative-support purposes.

Examples include:

• researching facts and market information;
• summarising documents or ideas;
• drafting and editing web content, proposals and internal documents;
• checking spelling, grammar and translations;
• generating outlines, concepts or possible creative directions;
• assisting with software development;
• analysing operational data;
• organising files and production materials; and
• improving internal workflows.

These uses are considered de minimis where AI assists human decision-making without replacing human responsibility, judgment or authorship.

Vloggi staff remain responsible for reviewing, approving and applying any AI-assisted output.

8. Client creative work

When working with clients, Vloggi may use AI-assisted tools to explore ideas, prepare drafts, develop concepts or accelerate early-stage creative thinking.

Unless expressly agreed and clearly disclosed, Vloggi will not deliver AI-generated video as though it were authentic human-origin footage.

Where a project proposes the use of generative AI in a final creative output, the scope and nature of that use should be agreed with the client in advance.

9. Other AI-generated materials

This policy distinguishes between submitted human-origin video and other materials used in Vloggi’s business operations.

9.1 Illustrative concept artwork

Vloggi may use AI-assisted tools to help produce non-video materials such as draft copy, diagrams, concept imagery, mock-ups or presentation materials. Where an AI-generated asset could reasonably be mistaken for documentary evidence, authentic contributor content or a real-world record, its illustrative nature should be made clear.

9.2 Clearly labelled illustrative videos

To protect client privacy, where Vloggi does not have permission to reuse client footage, we may create or use AI-generated video to illustrate a product, workflow or use case in demonstrations, website materials, presentations or training.

We clearly label such videos as AI-generated illustrative content. They must not be presented as genuine contributor submissions, customer testimonials, documentary evidence or records of actual events.

Client footage is not reused in promotional materials, public demonstrations or mock-ups without the client’s express authorisation. All reuse remains subject to the applicable client agreement, project terms and rights-assignment framework.

10. Human oversight

AI tools may assist Vloggi’s workflows, but they do not make final decisions about authenticity, legal rights, evidentiary value or client use without appropriate human oversight.

Vloggi may revise this policy as technology, industry standards and legal requirements evolve.

11. Contact

For security or compliance enquiries:

[email protected]