Your team sees the work. Turn their video into proof.
Make compliance reporting easier for the people doing the work. Collect narrated mobile video from employees, contractors and customers, then turn their observations into searchable evidence for inspections, proof of service and training.
Keep original footage, contributor details, timestamps and capture context together in a private library. Less form-filling. Clearer reports. Evidence your team can find when it matters.
Use cases · Feature spotlight · SHA example · Case studies · White-label partnership · FAQs
Organizations using Vloggi for evidence, reporting and workforce video
Site reporting and workplace health and safety training with employee-sourced video.
Kaiser Permanente uses Vloggi to collect hospital training records for compliance.
Clinical laboratory video evidence, including blood-test procedures.
Telgian Engineering & Consulting collects on-site vidoe evidence of defects in projects
Branded, timestamped video records from construction cleaning jobs.
THE PROBLEM
A completed form does not show what actually happened.
Your people spot defects, complete repairs and make decisions in the field. But their evidence ends up scattered across phone galleries, message threads and paper forms. Reviewers still have to ask which asset this was, who did the work and what the original condition looked like.
Reporting becomes another job at the end of the shift. When a client questions a service or an auditor asks for the record, your team spends time reconstructing the story instead of showing it.
THE SOLUTION
Show it. Explain it. Keep the record.
Let people record what they see and talk through the work in their own words. A branded video form captures the context; asset-specific QR codes connect the report to the right equipment, location or job.
Vloggi brings the footage, submission details and consent into one library. Add transcription, classification and reporting to your workflow so everyday observations become structured business evidence.
USE CASES
Six ways to turn everyday video into useful evidence
Worksite inspections
Film the asset and explain what needs attention. Keep inspection and repair evidence connected to the site, asset ID and person reporting, so reviewers can see the issue rather than interpret a checkbox.
Proof of service
Show the condition before work, progress during the job and the completed result. Timestamped video gives facilities teams and clients a clear record of the service delivered.
Damage reports
Let customers or staff record damage and narrate what happened through a simple video form. Collect the transcribed incident details alongside the original footage for a more useful first report.
Worksite progress
Collect updates from each location without another site visit. Record progress, highlight defects and retain the observations that explain what changed and what work comes next.
Lab evidence
Record how a sample is handled or a procedure is performed. Connect video with the relevant reference details so authorized teams can review the work with its context intact.
On-site training content
Capture experienced staff demonstrating practical techniques on site, in the environment where the work happens. Turn their phone footage and explanations into reusable training video content, with course information, instructor details and consistent branding.
FEATURE SPOTLIGHT · NARRATED VIDEO TO STRUCTURED EVIDENCE
Let your team talk. Give your reviewers the detail.
The quickest report is often the explanation someone would give you in person. With a configured Vidproof workflow, a worker scans an asset’s QR code, records a short clip and describes what they see. The asset reference follows the submission into the library.
Search the spoken observation
Transcription turns narration into searchable text. Find a fault, instruction or observation without replaying every clip.
Keep the context connected
Bring together the original video, contributor information, submission time, asset ID and agreed use. Tamper-evident records support a traceable evidence history.
Fit the report to your operation
Configure the fields, tags, review process and exports with our team. Deliver the evidence in the form your compliance or operations team needs.
EXAMPLE IN PRACTICE · SPECIALIST HEIGHT ACCESS
Turn practical know-how into a searchable training library
Our proposal for Specialist Height Access connects employee-sourced rope-access footage with structured course data. The goal: capture experienced instructors once, then make their demonstrations easy to find, consistently branded and ready for a learning portal.
Capture the demonstration
Instructors submit phone footage against a course or step ID. That reference connects the clip to the course level, maneuver and instructor.
Build the course record
Course data supplies tags and on-screen information. Transcripts and keywords make specific equipment and techniques searchable.
Deliver a reusable resource
Apply SHA branding, course titles and instructor details consistently, then supply the videos to a learning hub or portal. The proposal also explores specialist learning-platform integration.
INDUSTRY TIPS
Make each recording a useful business record
Connect it to an asset
Use a job reference, asset ID or QR code so each clip belongs to a clear record. Keep naming consistent across teams and locations.
Ask for an explanation
A short spoken description adds the detail an image misses: what changed, what the worker checked and what needs to happen next.
Keep originals and context
Retain the original file alongside its report, consent and metadata. Branded outputs help people understand the evidence; originals preserve the source.
CASE STUDIES
Real work, recorded by the people doing it
Specialist Height Access
Collects site-report footage with project information displayed alongside the inspection. The video keeps the physical condition and the site context together, giving reviewers more than a written description.
Midwest Truck School
Look at the Life brings contributor footage from working environments into branded weekly video compilations for this Ohio-based truck driving school.
DNA Worldwide
Uses video for clinical laboratory evidence, including blood-test procedures. Timecoded footage records the work itself and provides a visual reference for reviewing how a procedure was carried out.
OUR PARTNER · A VLOGGI-OWNED PLATFORM
Build a video-evidence business for your industry
Vidproof is Vloggi’s own white-label video-evidence platform. It brings narrated reporting, asset-linked collection and structured evidence together for industry-specific operations.
Know an industry that needs better evidence? Partner with us to build a version under your own brand, with the forms, terminology, reports and integrations your customers need. You bring the industry relationships; Vloggi provides the underlying video technology.
Partners can earn recurring revenue and retain the majority of revenue under an agreed partnership model. We work together on the product, delivery responsibilities and commercial terms.
YOUR QUESTIONS
Video evidence and compliance FAQs
Do workers need to install an app?
No. Contributors can record or upload through a browser-based video form on their phone, tablet or computer. Share a link or place a QR code at the asset or worksite.
Can we collect before-and-after proof of work?
Yes. Set up prompts for the condition before work, progress during the job and the completed result. Keep each submission linked to the relevant job or asset.
Can we search what people say in their videos?
Yes. Transcription and classification can turn narration into searchable text and tags as part of your configured workflow, making it easier to find the observation you need.
How does the evidence stay connected to its source?
Vloggi keeps original files with contributor details, submission timestamps and capture context. Configure the provenance, tamper-evident records and review trail required for your evidence workflow with our team.
Can we keep the videos private and meet our hosting requirements?
Yes. Your evidence library is private, with access for authorized teams. We can work with your organization’s data-hosting rules, access requirements and retention needs.
Can we use our own brand and sell a specialist version?
Yes. Vidproof demonstrates Vloggi’s white-label model. Partners can offer an industry-specific version under their own brand and retain most of the revenue through an agreed commercial partnership.
Can the system connect to our existing reporting tools?
Yes. Work with our team on an API or custom workflow that connects your collection forms, asset records and video evidence with the systems your team already uses.
Turn the work your team sees into evidence you can use.
Collect narrated reports, preserve the context and build a searchable video library for your operation—or a white-label product for your industry.